When you’re a business that’s handling large volumes of files regularly, one of the most important things you’ll ever have to do is ensure all your files are backed up. No one wants to have to face that unpleasant situation of later on realizing, and finding out their files are lost and they haven’t been backed up. In backing up files, you’ll also have to take it a step further to ensure full data recovery.
All too often, you’ll come across different organizations across the United States that have learned it the hard way that their information technology (IT) assets, as well as backup systems and recovery processes, weren’t working as well as they should. They’ve experienced massive data failure and the next thing you know is that your company is facing the same issues as well if you don’t act now.
With that, it’s therefore worth knowing what errors or mistakes to avoid. These are steps you can do both on your own and through hiring managed IT services Santa Fe in New Mexico or nearby areas in handling consequential faux pas in your company. Continue reading to learn more.
1. Accidental Deletion Of Data Files
This first item on this list of mistakes will undoubtedly make it one of the most common mistakes committed during the data recovery process. The accidental deletion of files can happen anywhere during the recovery process, or even before that. For example:
- During the data recovery process, you’re handling large volumes of files. Instead of saving them, you accidentally and unintentionally delete certain files without any backup copy available. This can happen because of momentary confusion or if there was a lack of concentration from the user’s end.
- Before the data recovery process, certain files may have been already deleted because they were thought to be no longer necessary. At some point in the future, you go through your database thinking you’ve saved and backed up those same files, only to find out later on that you’re actually in the wrong.
As a reminder, always be vigilant when handling files. Think twice before deleting any file.
2. Using The Wrong Software For The Job
Another thing that could go wrong with data recovery happens when you use the wrong software for the job. This can happen so frequently, given how there’s a whole myriad of data recovery software you can choose from. Each has its respective pros and cons, so you have to choose wisely.
Remember that even the best and most top-rated software can still be considered the worst if its features aren’t equipped to match your specific data recovery needs. Moreover, if you use the wrong type of software for your specific situation, you may not even be able to recover your lost data at all.
Discuss with your in-house IT team to find out which program is the best fit for your business needs.
3. Over-reliance On Just One Employee Or Team
No matter how tedious the task of data recovery is, someone has to do it. It can be one person or one team. While they’ll be the ones responsible for performing such a function most of the time, this isn’t to say that you should train only one team or person for this purpose. It’s also a prudent practice to train other individuals or teams as well, such that they’re also capable of performing the task of data recovery too.
You can never predict when you’ll have to go through the process of data recovery. Suppose you have this situation where you need to recover data. It so happens that during that instance, the team assigned for data recovery is absent. If you have just one trusted team to perform this task, then you’re going to be at a loss on how to proceed.
Training two teams ensure you have someone to successfully help you out, whenever needed. Your data needs backups, and your backup team needs one as well.
4. Backup Software Failure
Even the most advanced software can fail at some point. This fact is the reason why it’s very important to update your software regularly and check that it’s all still in good working condition. In cases of backup software failure, don’t hesitate to reach out to the product’s company support service to help you out troubleshooting your concern.
If you’re working with a managed IT service provider, ring them up at the dot to aid you with your concern.
5. Not Installing Firewalls And Antivirus Systems
These may have been around for so long now, but you may still be surprised to learn how there could still be so many companies that take for granted the presence and use of a firewall or antivirus system. Don’t fall victim like the rest of them. Make sure that your IT devices have firewalls and antivirus systems turned on to prevent malicious threats from gaining access to any sensitive data.
Data loss can be a very serious and unpleasant experience; hence, the need for good data recovery practices. Before you get started with data recovery, it’s good practice to familiarize yourself with the many things that could potentially go wrong with the entire process. The examples listed above are a great starting point.