Both large and small businesses that work with shifts and hours need to understand and leverage employee scheduling for successful employee management, especially when working across several locations and time zones.
Hence, your employee work schedule process must be top-notch. Thankfully, there are several best practices for smooth employee scheduling, and we’ll let you know some of them.
What does Employee the scheduling process entail?
Employee scheduling, which can also be called workforce scheduling simply entails establishing the schedules of work hours to ensure that the demands of the workplace are met and transitions are smooth.
These days, there are a lot of online tools that help business owners or managers to schedule their workers’ hours, including employee training schedule templates, employee shift schedule templates, and free employee schedule makers, as well as others scheduling templates.
Benefits of Employee scheduling
- Improved productivity for each work shift
- Creating a balance between supply and demand of workflow
- Efficient employee attendance management
- Proper handling of work environment complexities, including payment of salaries, resource management, leave period, etc.
- Boost employee retention and job satisfaction
- Boost customer experience and satisfaction
- Improves business operations, and boosts business profitability and productivity.
Employee scheduling best practices
Here’s a procedure you can follow to ensure that your employee scheduling process is smooth and successful:
Begin with labor planning
The first step to employee scheduling is to know the labour resources needed to ensure smooth business operations. What this entails is to pencil out the needed services based on role and location as well as the number of employees needed to deliver these services.
Bear labour laws in mind when creating work schedules
Your employee schedule must not be an infringement on labor laws and practices, just as you must never make your workers put in more hours than is legally acceptable. Study trade laws, labor laws, and all guidelines within your industry.
Learn from mistakes you have made in the past, leverage data made available from employee scheduling with your organization or other organizations, and implement changes to avoid issues in future.
Always communicate with employees about their schedules
There must be smooth and open communication lines between you and your employees to ensure that they are aware of their scheduling responsibilities and shifts, especially when working across locations.
Also, work with your employees to discover their availability, off-work days, preferences, shift swaps and replacements, so that you can create a workable arrangement amongst all employees.
Leverage employee scheduling technology
There are several software and technological devices available to companies that want to ensure a smooth employee shift scheduling process, and these devices can be used on your mobile phone or desktop.
You can leverage some of these tools and apps that allow you to schedule your employees’ work hours, track schedules, and export timesheets. Some of these tools have partial scheduling coverage while some others have more comprehensive features that cover a wide range of employee scheduling such as labour forecasting, payment processing, real-time employee monitoring, and even time tracking.
Business managers can also leverage time tracking tools to monitor and improve projects, work on improving business estimates on quotes, manage work schedules, and even compare several projects you implemented over time.
These tools can also help you achieve automatic scheduling, leverage different schedule templates, and so much more.