The terms RPA (Robotic Process Automation) and BPA (Business Process Automation) are often used interchangeably, but there is a big difference between the two. When considering how to streamline your work, it’s imperative to know what makes them so distinct from one another since one might better fit your workplace than another. See how these two differ, so you can make a more informed decision when choosing automation to help improve your workplace’s productivity and collaboration.
Key Differences Between RPA & BPA
Automation
The key difference between RPA and BPA is that RPA is a form of automation that uses software to mimic the actions of a human user. At the same time, BPA is a more general term that refers to any form of automation that streamlines a business process. The term “automation” describes the process of using technology to perform a task that a human would otherwise do.
Functionality
RPA is typically used for repetitive, low-level tasks that don’t require decision-making, such as data entry or form filling. On the other hand, BPA can be used for more complex processes involving decisions and judgment calls.
Implementation
RPA is usually implemented using software called “Robots” or “Bots” programmed to perform specific tasks. BPA is implemented in several ways, including software, hardware, or a combination.
Cost
RPA is usually less expensive to implement than BPA since it doesn’t require the same hardware or software level.
Flexibility
RPA is more flexible than BPA since it can be easily tailored to fit the specific needs of a business. It is because RPA is typically implemented using software which is easily customized. On the other hand, BPA is often implemented using hardware, which can be more difficult to customize.
Scalability
RPA is more scalable than BPA since it can easily expand to accommodate growth. The software used for RPA can be easily installed on new machines as needed. Meanwhile, BPA often requires purchasing new hardware as a business grows.
Security
RPA is more secure than BPA since it doesn’t require humans to interact with sensitive data. With RPA, the data is stored in a secure database, and the bots are programmed to access it without human intervention. BPA requires humans to interact with data, which can increase the risk of security breaches.
Accuracy
RPA is more accurate than BPA since it doesn’t rely on human error. The bots used for RPA are programmed to perform a task the same way each time, eliminating the possibility of human error. On the other hand, BPA often relies on humans to input data, which can lead to mistakes.
Speed
When it comes to speed, RPA has the potential to be much faster than BPA. RPA doesn’t require humans to perform tasks, which can often be time-consuming. The bots used for RPA can work around the clock, which can help speed up processes. As for BPA, it often relies on humans to perform tasks, which can be slower.
So, Which One is Better?
The answer to this question depends on the specific needs of a business. Here are some factors to consider when deciding which one is right for your business:
Automation Needs
If you need to automate a simple process, such as data entry, RPA may be the best option. However, if you need to automate a more complex process that involves decisions and judgment calls, BPA may be the better choice. It all depends on the difficulty level of tasks that can dictate whether one can handle them more effectively.
Implementation Costs
RPA is typically less expensive to implement than BPA. However, the costs will vary depending on the specific needs of your business. So, RPA might be less expensive generally, but it can be just as expensive as BPA, depending on certain needs of your business. In this case, you may choose BPA anyway compared to RPA.
RPA and BPA are both forms of automation that can streamline business processes. The key difference between RPA and BPA is that RPA is typically used for repetitive, low-level tasks, while BPA can be used for more complex processes. When deciding which is right for your business, consider the specific needs of your business and the costs of implementation.